Each year in November or December a special
workshop is held for new Board members to orient them to their roles
and responsibilities. A detailed Board manual provides information
on the clinic, and the Board's role and responsibilities. There are
also opportunities for ongoing training and development.
Although the Executive Director
carries out much of the routine personnel administration, it is the
responsibility of this committee to develop and review personnel
policies. The Executive Director is responsible to this committee
for adherence to those policies and standards of management.
In keeping with its role as employer, this committee participates
in most hiring of permanent staff and with associated decisions such
as salary levels, probationary period and performance reviews. It
makes recommendations with respect to negotiations, disputes and
grievances arising from the collective agreement or the staff
complaint policy, and discipline and termination of employment, if
This committee is responsible for developing and
reviewing the clinic's budget as well as reviewing monthly,
quarterly and annual financial statements to ensure the clinic's
expenditures are reasonable and within budget. It also reviews
closely funding applications and grants. It arranges for the
auditor's report and reports on this to the full Board and
membership annually. It develops and updates Board financial
policies. It liaises with the independent bookkeeper who is also an
accountant, through the Office Manager.
Accepts applications from prospective Board
members and prepares an information package for the annual general
meeting. Canvasses the community and recruits suitable Board
Program and Planning Committee
This committee assists the staff to plan, develop
and review goals for the clinic's work annually or biannually. It
reviews demographic and other community information including needs
assessments and studies. It monitors staff evaluation efforts of
projects and programs. It ensures Client Service Measures are
implemented and reported to Legal Aid Ontario. Clinic members that
are not Board members may participate in this committee.
This committee carries on the clinic's business
only when the full Board cannot and for specific purposes only.
This committee helps ensure ''good governance" by
setting specific goals for the Board to this end each year. It
reviews and redrafts Board policies as needed, review the operating
bylaw periodically, and is responsible for making recommendations
for Board manual improvements, training and other resources to
assist the Board to function effectively and efficiently. It also
assists with preparations for the annual general meeting.
Client Services Review Committee
This committee hears appeals when the Executive
Director has denied services to an individual because their income
or assets are too high or they do not live in our area. It meets
only on an "as needed basis".
This site provides general information
only, specific to Ontario, Canada. It is NOT legal advice.
Please call us or a lawyer in your area for advice on your particular
situation. Visit the
Legal Aid Ontario site to find a clinic in your area.